Dear Travel Reduction Coordinator:

The weather is warming up!

With warmer weather comes ozone pollution and the start of the Summer High Pollution Advisory (HPA) Season. The Summer HPA season runs from April 1 – September 30. The Winter HPA season runs from October 1 - March 31.

Attached you will find an information release, a program component outline, and a logo sheet. This information has already been sent to your PIO/newsletter editor.

Also attached is a memo for your agency web master. It concerns the Air Qualify Forecast button that is to be placed on your agency website. Could you please forward this memo on to your agency web master?

Your role in the HPA program is simple. First, you will soon be receiving an electronic brochure regarding ozone. We will also include some sample email language to accompany the brochure.  Please pass this on to your employees. Normally we print this item but due to budget constraints, we are only issuing it electronically this year.

Other duties are equally simple. Each Monday we will email the Weekly Air Quality Forecast (AQF) to you. Please pass it along to your employees via email. Additionally, anytime an HPA is issued, please post your HPA signs immediately and notify your employees. If you need additional HPA signs, please call our office and we will send them to you.  Remember to post them on the day prior to the HPA; and take them down at the end of the HPA day – if it has not been extended.

Your participation in this effort is crucial. We sincerely appreciate your assistance in this program. You will be receiving the electronic ozone brochure in the next week. And your weekly AQF will start on the first Monday in April (April 4).

If you have any questions, please contact our office.

Thank you

Abigail Cooksey-Williams

Capitol Rideshare

Arizona Department of Administration

State of Arizona

602.542.3635

abigail.williams@azdoa.gov